Standard Operating Procedures (SOP) for PAAPAM Standing Committees formations: –

• Chairman / Sr. Vice Chairman shall be Ex Officio head of all Standing Committees.
• Each Committee shall be Headed by Convener (North) & Convener (South)
• Members (as per desire of the Convener)
• The Committee upon formation and nomination of Convener shall call a meeting within One week and:-
• Chalk out its objectives and targets
• Finalize its members
• Prepare the first draft of their way forward
• All PAAPAM members are eligible to become members of any committee which may be of their interest
• No Member may be nominated as Convener for more then 1 committee
• No Member may be nominated in more then 2 committees
• No Non PAAPAM member shall be member of any committee
• All decision taken by the Committee shall be presented in the next MC for ratification.
• Committee shall seek prior approval of the Chairman / Vice Chairman before implementing any decisions including any projects which bears financial implications.
• The Committee can expand its own group, hold discussions on its subjects and formulate recommendations for the association
• It may in addition also form working groups as deemed necessary.
• The Committee where required to meet external organizations governmental or non Governmental shall intimate Chairman / Vice Chairman.
• Each Committee shall have a Secretary designated who shall be responsible to take minutes of each meeting held and follow up on its activities
• The Coordinator shall be responsible to compile status report of the activities of the committee for presentation to the MC ©
• A committee that fails to meet as per above SOP’s shall seize to exist if not having met and made any progress in the first three months and subsequent months of its formation.
• An activity report shall be mandatory at every MC © meeting which shall be submitted to the Secretary upon Notice of meeting.